… in the galaxy U, far, far away …

 

star-wars-with-text-v2

The Firebirds burst onto the scene, resplendent in their Phoenix Rising colours. They are known as the Firebirds Collective.

firebirds-logo-transparent

Firebirds leaders completed Jedi Master training, secretly, under the guidance of their Jedi Mentors and advanced their skills as polished speakers and moderators online. Their training back then was all done in situ; in every meeting there was was something new to learn. The Firebirds became well known for flying into the fire and re-emerging from the ashes; their best learning was born out of adversity and challenge.

The collective of Firebirds leaders are now well known for their particular skills and each one has contributed to the emergence of this new force, the Onliner Alliance.

  • Ben (Obi-Wan) Kenobi (Susan Ellsworth) – fearless leader and Jedi Master, defied the Empire and provided the drive for the Firebirds to ‘strike back’
  • Han Solo (Ian Murray) – thought leader and Jedi Master, provided the guidance for the team leaders; giving us wings to fly in the Millenium Falcon (better known as the Firebirds Google Site)
  • Princess Leia (Carole McCulloch) – coach, mentor and Jedi Master with attitude, managed the easy-Speak infrastructure for the Firebirds and inspired them to ‘become one with the force’ by training online.
  • Chewbacca (Brian Dodd) – fearless Wooki Jedi Master who speaks many languages of the Order, ensured that the Firebirds reached the final destination,  Planet Charter, with Empirical Data in tact.
  • Luke Skywalker (Darryl Heron) – Force-sensitive human male Jedi Master, was instrumental in navigating our presence online; well known for podcasts with members of the Order.
  • Yoda (Julie Kertesz) – renowned within the Order for her wisdom,  a legendary Jedi Master and stronger than most in her connection with the Force (`Away put your weapon!’). She trained us all in the power of storytelling.
  • C-3PO (Manhal Shukayr) – Jedi Master and Technician provided comic relief throughout the journey of the Firebirds, and managed their own Rebel Base on the Ice Planet GoToMeeting.
  • R2-D2 (Mathilde Fischer) – Jedi Master and skilled in the art of data storage;  consistently recorded the minutes of meetings and stored them deep within the Firebirds archives.
  • Lando Calrissian (Kim Hahn) – rebel Jedi Master who has remained strong with the Force, has now developed a new team of Jedi Knights Down Under; and they rejoin the Alliance with renewed strength.

Together the Firebirds have forged new practices, new pathways and new opportunities for the Rebels of the Onliner Alliance. They reached the Planet Charter in March 2016, and formed new visions and missions for the future. New Jedi Knight Teams from across the Alliance have now emerged – ‘strong with the force’ – as leaders of the Firebirds.

  • Rey  (Lorraine Taylor) new Jedi Master and visionary, is now leading the new Jedi Knights with missions far beyond the dreams of the Order.
  • Finn (Samir Malak) is steering the Star Program for Firebirds as the leader of Jedi Knights Education team. This new team includes Martie Ogborn and Lorraine Taylor.
  • Chewbacca (Brian Dodd) leads the team of Jedi Knights of Membership to maintain and build our membership strength. This team includes Peter Kangas and Dienebe Deme.
  • Poe Dameron (Krishn Ramchurn) stepped up – as a new Jedi Knight and talented squadron leader –  to support his team leader Darryl Heron and ensure that Firebirds online presence remains strong with the Force.
  • BB-8 (Belinda Kent) Jedi Master of the Bitcoin and keeper of the purse has been instrumental in streamlining the process of funding the Firebirds initiative.

They are collaboratively building further Firebirds infrastructure on the Planet Trello – their task board for the Force!

Julie Kertesz and her team of Witty Storytellers lead the way in bringing their Jedi Knights from the Planet Witty, to the Planet Charter in September 2016. This new online club, under the command of squadron leader Svetlana Rakhimova, is strengthening the Alliance. Their skilled Jedi Knights include Michelle Alba-Lim, Mathilde Fischer, Brian Dodd and Manhal Shukayr.

Susan Ellsworth and her team of Great White North Onliners from the Planet GWNO followed that lead and quickly brought another tribe to the Planet Charter in October 2016. Their skilled Jedi Knights include Suzette Leeming, Moses Cherrington, Steve Davis, Alicia Choi Darcy, Michelle Rich, Phyllis Harmon, and Ashwani Kumar Sinha.

Kim Hahn and her skilled Jedi Knights from the Planet TWB, are following close behind and will reach the Planet Charter very soon. This team from Down Under is still developing and includes: Carole McCulloch, Moses Cherrington, Elise Lonsdale, Charlie Durber and Phiona Rhodes.

Akira Sasaki has his Jedi Knights poised and ready to join the Alliance as he develops a small group of early adopters from the Planet Fuji. Members of the Alliance are rushing to his aid as we speak.

Small gatherings of these tribes are now occurring in separate parts of the Planet, celebrating their victories. Soon all tribes of the Onliner Alliance will meet at the mass gathering to be held on the Star Ship Alliance Zero One in November 2016.

All members of the Onliner Alliance have been consistently winning the battles with the Storm Troopers (the Toastmasters Empire) and the impact of Darth Vader (and the influence of the Dark Side) is beginning to fade.

There is a new awakening, can you feel it?

Cue the music:

Cue the references:

Star Wars Official Website and the Star Wars Storyline at Wikipedia and  The Star Wars Wiki at Wookipedia

LOOK FOR THE SPECIAL STAR WARS EVENT FOR THE FIREBIRDS COLLECTIVE ON 13 NOVEMBER 2016 AT OUR FACEBOOK PAGE

Participate in the fun by joining us online. You can be a visitor by creating a user account in easy-Speak and self-selecting to attend the meetings at: http://firebirds.easy-speak.org

Harvesting Online Training Resources: Contests

Club Contests

  • How do you prepare for land based Club or Area Contests, as a Club Officer?
  • What resources would you recommend to assist in the training of Contest Chairs, Contest Judges and Area Director teams?
  • How would you plan, schedule and facilitate contests for Online Clubs?

During September I have been searching for useful sites and resources to recommend to club officers in Toastmasters clubs, especially during times when the focus is on Contests. The following websites from our Australian and New Zealand districts may be useful for you.

District 17 Western Australia site lists club officer resources including information on all seven executive roles for traditional land based clubs. One collection you may find really useful at this time of the year is the page for Contests, thank you David Nicholas, webmaster.

District 69 Queensland pages required a little more digging to get to their nuggets of information, however there are some very useful resources for Area Directors. I was especially pleased to find a collection of these that could be used for Area Director teams.

area-director-collection-of-resources

District 70 New South Wales and Canberra has a great set of web-based Contest Chair Checklists and an excellent set of templates, scripts and running sheets in the repository of Contest Files.

District 72 New Zealand provided a list of video tutorials and many more useful resources for my research into Contests. Some of these are part of the Toastmasters International site, but were not known to me before today. In particular I liked the Contest Tutorials: an overview of The Contest and Roles, instructions about When You’re the Judge and guidance in completing the Judges Guide and Ballot – I will be sending these to my team of Judges.

District 73 Victoria, South Australia and Tasmania resource pages include a great set of Frequently Asked Questions about the Contest Rules.

District 90 New South Wales, District and Club Officer resources pages provide very useful downloadable templates and documents for your Contests. For example this Contest Budget Template or this spreadsheet for your Area Contest. From their website you can link directly to the websites of other Australian and New Zealand Toastmaster Districts.

Finally, you would be wise to join the Resources for Toastmasters Facebook Group where you will find shared resources and great discussions about them.

Online Contests

  • Online Club Contests, is this possible?
  • How can we run contests online for the global online clubs?
  • Online Area Contests, is that really a potential?
  • What would we need to get those happening?

The Firebirds Collective recently conducted a successful Club Contest for Humorous Speeches. Three of our advanced members stepped up to compete and prepared their 5-7 minute humorous speeches. The event was scheduled in easy-Speak using a special Contest template where speakers, judges, and other roles could be self-selected.

The speaking part was easy; the judging part was a little more complex. Prior to the contest date, speakers were asked to complete their eligibility forms and send to the Contest Chair, and all judges were asked to complete their eligibility forms and send to the Chief Judge. All participants and audience met in our GoToMeeting room and we used the Online Club Contest process as a ‘lesson’ for all Firebirds.

The Contest Chair briefed the speakers on screen prior to the contest start, and used an innovative method of selecting their speaking order. The Chief Judge briefed the judges on screen in the segment prior to start time and all agreed on a simple process for submitting their votes privately to the counter, off screen. (Clever use of technology in the background.)

Contest Chair, listeners and timers were present on screen as the Speakers were introduced and then each speaker delivered their speech in the order selected. The usual minute of silence was used in between to allow the judges to deliberate.

Speakers were interviewed whilst we awaited the vote count and the results to be delivered by the Chief Judge offline. All contestants (Svetlana Rakhimova UK, Isabel Carter NZ, and Brian Dodd CA) were shown their Contest Participant certificates and the first and second place winners were shown their certificates, on screen. The two winners were able to announce their success in social media.

I can envisage how any online club might do the International Speech contest in a similar way, and I am sure they can successfully run a fair Evaluation contest online. However, I am now looking for innovative ideas now on how to run a fair Table Topics contest online. Post your ideas here or in the Online Training for Toastmasters Facebook group.

Then, of course, the next question is, can we schedule an online Area Contest for Division O, Area 1?

I am working on that! This will be one agenda item for the current leaders of the ‘onliners’ in the first ever Online Area Council meeting in November!

 

 

 

Change of Focus: Online Training

As I move into the realm of online training for Toastmasters, I will change the focus of the next few posts to the needs of Club Officers! Wherever you may be.

I want to focus on the importance of Online Training and how this can overcome many of the perceived barriers to successful Club Officer Training.

As Officers in Clubs, across the world, you have been attending specialised training sessions for being effective members of your club’s executive team. You have faced ‘Moments of Truth‘; you have collaborated on ‘Club Success Plans‘; you have unpacked the ‘Club Officer Handbook‘ and you have networked with other club officers in your area.

If you were strategically located, you will have been able to travel to a venue near to your club for this one-day training. Groups of club officers from your area were able to exchange their views, experiences and goals for carrying out the tasks associated with their roles, in a face-to-face setting. In the space of 2-3 hours you may have interacted with a number of new Toastmaster friends and learned some new ways of being a club officer. All good! But what do you do with that? Where do you go next for further training?

If you were regionally isolated, you would have faced the challenge of a long journey there and back again. If you were not available on that day you would not have been able to capture the learning that took place, even after the event. Regional Toastmasters are disadvantaged.

The face-to-face one-day club officer training does not meet the needs of ALL executive teams!

Now consider the content and impact of the club officer training events and ask yourselves these questions:

  • What were your learning expectations of the events?
  • What if the training sessions did not meet your needs?
  • Did the training experiences justify your attendance?
  • What were the takeaways you gathered from your training event?
  • Are you satisfied that you can now fulfil your club officer role with confidence?
  • How will you continue to communicate with the trainers and other clubs in your area?

How can the Club Officers’ ongoing learning experiences be improved? 

In my world as a connected educator I know that one-day training does not ’empower’ or ‘train’ – it simply sets the scene for your own enquiry based learning. Were your questions answered?

As adult learners we do expect to bring our prior experiences to the training table and have our opinions and ideas valued. Did your one-day training do that for you?

As Toastmasters and Club Officers we need to be able to work together as a team to manage our clubs. Do you now have the team collaboration skills that you need?

My suggestions for improving our current Club Officer Training are based on my experiences as a learner, as a teacher/trainer and as an experienced Club Officer.

Change the Focus: from trainer led training one off sessions, to a series of learner focused workshops!

Districts are mandated to schedule Club Leadership Training (CLT)  sessions in August and February and we know that in order to earn an extra point in the Distinguished Club Program, at least four officers must attend.  Most clubs manage to do that faithfully every year, even though they may have experienced that same learning each time. Some clubs do not manage to send their officers for CLT and often those that do, may miss out on DCP points simply because their membership base has been reduced. This is a huge discouragement for those clubs, especially in regional areas, where numbers are small.

There must be a better way of motivating club officers to attend training!

What if you could access some of your Club Officer Leadership Training from Home? Let me explore the possibilities here with you!

  • We have the technology – a plethora of web conferencing tools to choose from
  • We have the motivation – most Toastmasters are used to ongoing training
  • We need the skills – Toastmasters are often required to participate or present in webinars
  • We need the convenience – many regionally isolated Toastmasters need access online
  • We can train the trainers – our Toastmasters skill base includes skilled online trainers
  • We can support the officers – District officers can provide a value added CLT experience

Toastmaster teams in some Districts are currently working on improvements for their CLT programs; District 21 and 73 to name two. We can learn much from those who have already explored the value of Online Training. A small team of enthusiasts are exploring a solution to the need for ongoing training opportunities for club officers online.

One Solution!

District 73 Initiative: Regional Toastmasters: Club Officer Series

slide image for flyer

COTO workshop 1 flyer final

More details here

Online Club Leaders take a leap of faith!

As I write my blog post for this week, I have been reflecting on the many hurdles that we need to overcome in order to get our newest global online clubs across the line. The biggest hurdle has  been the lack of any District support … that’s because they are Undistricted. So a few onliners are taking a leap of faith in filling the gap – supporting where we can.

Think about the support currently in place for starting up new clubs of the ‘bricks and mortar’ variety; first you have the guidelines provided by Toastmasters International; second you have a New Clubs team at WHQ from whom you can ask questions; third you have a Club Extension Chair and a Club Growth Director in your District – to name a few. This is NOT yet in place for the new global online clubs. Instead the process is being supported by leaders from existing global online clubs, especially the Firebirds Collective. We look forward to the day when more support from TI emerges, especially as the number of Chartered Clubs in Division O, Area 1 begin to grow during the latter half of this year.

Note: we are likely to have 7-8 global online clubs by the end of 2016. We need District support for online clubs!

Second big hurdle is to gain potential membership using only online tools. Social Media has been the big player in this arena, as the new clubs form communities of practice in Facebook groups first. This is an important first step to ensure that there is a critical mass of potential charter members who are willing to make the financial and attendance commitments. Three of the five prospective clubs are visible and active in social media and time will enable them to grow in confidence and make their presence known. There are two other prospective clubs who are just emerging now and we are trying to reach them to offer support.  The onliners need to be a community before they becomes a club!

Third big hurdle is for the club leaders to determine which online web conferencing tool to use for their online meetings. There seem to be two preferred tools for the clubs I know; GoToMeeting or Zoom. You can find reviews on the functionality of each of these from Review.com.  If you are looking for video tutorials, GoToMeeting is well supported with their video tutorials in their YouTube channel. Take a look at my post called Select and Trial Online Meetings Spaces for further information. Online Clubs need a robust meeting space with easy to use: web cam and audio options; recording functions; and scheduling facilities!

An associated hurdle is the issue of paying for the selected service. Currently the GoToMeeting cost of approximately $400 US per year, is prohibitive for clubs of small numbers. Those clubs with a critical mass of 35-40 will be able to spread the cost over their membership more easily. I think it would be strategic and beneficial if TI could provide a shared meeting platform to save the expenses being faced by every online club investing in an account with GoToMeeting for example. Online Clubs need an affordable meeting platform?

Fourth big hurdle is for the club to work through the paperwork required for chartering and streamline the process to fit with their online status. This will usually take longer as club leaders discuss with their potential members how to send their signed application forms and make electronic payments. With members located in different time zones there are usually delays in this process. The club Treasurer will need to ensure that they have a suitable budget that includes the cost of TI fees and the upfront cost of their selected web conferencing tool. Online Club fees need to be $35 US or less!

The fifth hurdle for the online club leader, is to determine a workable communication plan and get buy-in from each club officer. The amount of electronic communication between members of online clubs and their executive teams are likely to be greater than those of land-based clubs and systems need to be established to manage that communication process. Some clubs make use of social media posts only; others make use of task management tools such as Trello; and most will use club management tools such as easy-Speak. Online Clubs need a SMART online communication plan!

A final hurdle has emerged – especially in the Facebook groups – the voices of those who are against the formation of online clubs. For some of the leaders, this has become distracting and distasteful. All of these online clubs are being initiated and managed by enthusiastic volunteers from several different countries. My view is that they each deserve some respect for what they are doing and would benefit from greater support rather than an onslaught of negativity in social media. Online Clubs need your support!

Come and join the Online Toastmasters Facebook group  (already supported by over 1300 members) and find out when and where the newest online clubs meet. Download the latest file called Online Club Meeting Details?

Club Promotions with easy-Speak

  • Did you know that the front Home page of your site is the first landing page for visitors?
  • Do you know how to add pizzazz to the Home page and invite your visitors in?
  • How will you make use of the Membership tools for promoting your club?
  • Are you the Web Master, VPE, VPM or VPPR for your club?

Then this article is for you! Let’s visit the King Arthur’s Playground easy-test site and see how the team are managing their club promotions.

Step 1: Manage the Home Page

new home page 2 aug 16

Home Page Essentials

First we need a welcome message; bright colorful imagery; correct  meeting information; and a link to being a guest. In my opinion Peter Pan (IT Support) is providing all of these clearly on the home page of King Arthur’s, shown above. Some of these web parts are automatically in place for you once you have completed the Club Setup. For instance the Meeting dates and times; locations and Club Affiliations. You don’t have to do anything more to those! How easy is that!

Next we want to consider what further information our visitors will need and add those web parts to the Home page. Background story for the club, advice to participants and a list of future meetings. See our King Arthur’s example below where a couple of extra web parts have been added: Toastmasters Mission, Toasty-Tip and a link to Facebook. This is what you see when you scroll further down the Home page.

new home page 2 aug second half member view

My recommendation is that you choose the web parts carefully to help in the promotion process. I also advocate that one member of the team should be the one to update frequently and add extra notifications of upcoming special events in one or two lines.

For example:

“King Arthur’s Club has scheduled their Club Contests during August – come and see how they shape up to represent us in the Area Contests this year.”

Step 2: Manage Member Status

Minnie Mouse (VPE) at King Arthur’s, is now planning to ensure that any visitors to the club, enticed by the information on the home page, will be able to receive email notifications about future meetings.

minnie edits member status in control panel

She needs to open the Control Panel for this and enter the Member Status screen. Above is what she sees when selecting the Member status of Guest! Minnie ensures that the options for receiving Meeting emails is selected as Yes. (Note: if she is editing here, she must click the Save icon at the bottom of this screen to action that change for all Guests.)

After receiving information from a Guest who has visited the home page and now wants to be a Guest at the next meeting, but is not sure of how to do that, Minnie can now add the new person to site as a User with status of Guest.

adding new guest

This new user with Guest status will receive the Meeting email reminders that are sent out by Minnie when the Agenda is ready.

Step 3: Manage Prospective Members

Whilst Minnie is checking the User List, she finds that there are a few prospective members who need following up. She sends that list to the VPM Gandalf the Wizard.

User list of guestsGandalf can now enter the User List and select each one of the Prospective Members and then select the email icon to send a standard message to them both.

For instance:

“Thanks for being a Guest at King Arthur’s, we valued your attendance. If you are considering joining the club please do contact me by reply email.”

Gandalf could also followup on the Guests who have visited the clubs and change their status to Prospective Member if required.

By using the easy-Speak Member Management tools the Club Executive Officers can all work together to promote, recruit and sign up new members!

Some of these steps will be featured in the upcoming Webinar Series from the easy-Speak Help Desk! Details of these are located here for promoting to your easy-Speak colleagues.

You will need to RSVP and register for these by joining the easy-speak Toastmasters Community.

 

 

Control Panel in easy-Speak

Drivers Start Your Engines!

clock-70189_1280Effective administration of your easy-Speak site is a crucial element in the success of your ability to manage your online or land-based (in-person) clubs. It all begins in the Control Panel!

  • Where is the Control Panel?
  • What is the Control Panel?
  • What can you do in the Control Panel?

This is where you structure everything!

Where is the Control Panel?

The Control Panel is usually hidden from view unless you are the Administrator or VPE of your easy-Speak site. That is a sensible thing given the power of this ‘engine’ that drives everything. It is good idea to make the Control Panel ONLY available to those with in-depth knowledge of its purpose and experience with its use.

Your Web Master will need access to the Control Panel for administration of the site, maintenance of club officer positions and permissions as well as Club Setup options and role allocations. Your VPE will need access to the Control Panel for maintenance of meeting locations, physical or virtual, as well as management of roles and awards in meetings. Your VP Membership may need access to the Member Survey Manager for surveys and analytics of the club membership from time to time. If you have one of those positions or permissions in your club you will see the location of the Control Panel at the bottom of the site page.

What is the Control Panel?

control panel

The Control Panel manages the following elements of your club site:

Import Tools enable the bulk upload of:

  1. new members for a brand new club
  2. speech completion records by existing club members

Toastmasters Tools enable the management of:

  1. Club Officers – maintenance of officer positions
  2. Club Setup – maintenance of General information, Display preferences, Options, Role Allocation, Meetings and TMI information.
  3. Locations Edit – maintenance and updates of physical and virtual addresses
  4. Meeting Awards – management of meeting awards
  5. Meeting Roles – management of meeting roles
  6. Member Survey – management of Member Surveys and Reports
  7. Member status – management of Member status eg visitor, guest, member

What can you do in the Control Panel?

There is a great deal you can do in the Control Panel. Too much to include in one blog post. Details of the attributes of the Control Panel are contained and explained in the easy-Speak Knowledge Baseknowledge base

In this blog I will focus on one of the most useful attributes for management of your club’s meeting roles. If you need more you may wish to join us in the Help Desk Webinar scheduled for July 28. Details are displayed in the Event page for the easy-Speak Toastmasters Community in Facebook.

Managing the Roles in your Meetings!

  • Do you have some general roles that you use on a regular basis?
  • Do you have some specific roles that you put in place from time to time?
  • Do you want your members to be able to self-assign themselves for those roles?
  • Do you need to specify if those roles may be assigned depending on certain criteria?

These questions and your answers will determine what you will change in the Meeting Roles tool and the Club Setup, Meeting Role Allocation Settings in the Control Panel.

For instance in the Role Manager (see below) you can edit to have the roles assignable or fillable, and determine whether they can repeat.

role manager

For instance in the Role Allocation Settings (see below) you can determine how many meetings before any role, major roles, and which roles will repeat. You can also determine the time frames for attendance confirmation, volunteering online and when to prevent changes.

meeting role allocation

Have I whet your appetite for more? What more do you need help with? Why not join the easy-Speak Toastmasters Community and seek the wisdom of the crowd! Better still, join the Help Desk Webinar on July 28. You can register for this event by joining the community and selecting the Events page.

Next week I will zoom in and focus on other features of the Control Panel and in particular how to give ‘zing’ and ‘pizzazz’ to your Home page in easy-Speak.

During the next few weeks I will be focusing on how the easy-Speak club management tool can be used to advantage for online clubs. If you have something in particular that you would like to see in those posts, please leave me a comment.

 

 

Managing Online Clubs with easy-Speak

My focus this week has been on helping and advising prospective online clubs in the use of easy-Speak for their club management. In this post I will include ‘Ten Tips and Tasks’ for best practice in using easy-Speak for the first time as an administrator.

Note 1: If your preferred choice of club management tools is FreeToastHost, you may find this FreeToastHost Support  site useful.

Note 2: If your preferred choice of club management tools is WordPress, you may find this WordPress for Toastmasters site useful.

Why use easy-Speak?

easy speak proposed_logo_extendedLet’s put everything into context first. Once you have gathered a critical mass of prospective members of your online club, and you wish to plan ahead for the meetings, assign roles for that event, record speeches; you will find it useful to have a web based system like easy-Speak to manage that process.

The easy-Speak system provides the following tools and functions:

  1. a base camp where your members and visitors can see information on the Home page, find the Agenda pages with links to the online meeting spaces
  2. a database of records of meeting roles performed and speeches delivered providing a full electronic record for each member in their Communication and Leadership Charts
  3. a planning tool for meetings that enable many things to be done in advance:
    • signups for meetings by members and visitors
    • self-assignment of meeting roles
    • speech requests
  4. a communication tool for
    • sending: meeting reminder emails, club mass emails, club executive emails
    • recording: agendas and minutes of Executive meetings, documentation relevant to membership
  5. a menu driven website that enables ease of navigation for members and a plethora of tools for the club officers

King Arthur’s Playground

This is an easy-Speak practice site setup for easy-Speak learners.

home page July 2016Above is an example of the Home page of this practice site and below an example of an Agenda assignment page.

agenda assignment page july 20

Note: If you require access to this site please join the group of enthusiasts and champions in the easy-Speak Toastmasters Community.

Ten Tips and Tasks

Here are my recommended steps for using easy-Speak effectively as you setup for your new online club.

  1. Customize your Home page with the images and information you want on display
  2. Use the Control Panel to ‘setup‘ the meeting locations, officer permissions etc.
  3. Add your Club Officer Executive team as users of the site and to the list of officers
  4. Create your first meeting Agenda using a simple template included in the options
  5. Add your pre-charter members individually or as a group
  6. Assign members to the roles of the meeting (after private consultation)
  7. Request speeches on behalf of your speakers (after private consultation)
  8. Adjust the timing and layout of your Agenda ready for printing
  9. Send instructions to your members on how to access the easy-Speak site
  10. Send out your first meeting email from the system

Each one of these tasks will require some training for you as the administrator of the site. Alternatively you may have an easy-Speak champion among your prospective members; delegate some of the tasks and responsibilities of the easy-Speak site setup to them.

Case Study: The brand new online prospective club Witty Storytellers are using a team approach to the setup of their easy-Speak site. Julie as VPE and Svetlana as President. Between them they are planning ahead for their meetings and getting their members to embrace easy-Speak.

easy-Speak Training

Currently there are several options for your easy-speak training opportunities. Select the one that works best for you:

Next week I will focus on more of the easy-Speak functions worth implementing for your online club.